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County Clerk

The Kent County Clerk's Office has three major functions: to manage County elections; to manage vital County records; and to process and maintain all Circuit Court files. In Kent County, the Clerk is also the Register of Deeds. The Clerk is also the Clerk of the Board of Commissioners, and statutorily serves on numerous County boards and commissions.

State Transfer Tax Refund Information

Helpful tips to acquire the required documentation:

  1. Application for State Real Estate Transfer Tax Refund »
  2. Copies of the recorded deeds which should show the transfer tax stamp and proof of sales price can be purchased through the online Deed Search or by visiting the Register of Deeds office.
  3. Proof of the SEV can be found at the local municipality (view the City, Township, Village Directory for contact information) or by visiting AccessMyGov.

Vital Records

The Clerk files, stores, and retains original vital records (i.e., birth, death, and marriage records), and makes certified copies of said records available to the public. The Clerk also processes applications for concealed weapons licenses, notary publics, business registrations and records military discharges. Since 2005, the division moved to an imaged system converting old microfilm documents to digital images to better serve the public.


The County Clerk's Elections Division oversees all elections conducted in Kent County including all school elections and monitors campaign finance law.

Clerk of the Circuit Court

As Clerk of the Circuit Court, she keeps the Circuit Court's records. The Clerk opens, maintains, tracks, and stores the records for all cases filed in the Circuit Court including all juvenile court cases. Court files are public records, and may be inspected at the Clerk's Courthouse Office. Litigants file at the Clerk of the Court's office for divorce, other family matters (e.g., paternity, custody, and juvenile support), civil actions for which the amount of damages exceeds $25,000, and other civil matters over which the Circuit Court has jurisdiction. All felony criminal cases are filed with the Clerk. The Clerk of the Court's financial division processes payments for court-ordered fines, costs, restitution, forensic fees, and other assessments.

Mission Statement

Maintain public records for the citizens of Kent County. Disseminate information requested in a proficient, timely manner.

Strategic Goals

Operational Goals

Selected Performance Measures (PDF) »

Contact Us

County Clerk

County Administration Building
300 Monroe Avenue NW
Grand Rapids, MI 49503-2288

Mon-Fri: 8:00am - 4:45pm

Phone: (616) 632-7640

Fax: (616) 632-7645

Mary Hollinrake

Mary Hollinrake
County Clerk/Register

Employee Recognition

Nominate a Kent County Employee for Quality Service!