A360

Financial Management FAQ

• How do I know I’m using the correct event type for my invoice?
  (Specifically for GAX or PRC documents)

  On the Fund Accounting tab, check the account number that you are using. If it falls within the listed ranges, use the corresponding event type:

  BSAs & Subs	Event Type
  2000-3369	AP17
  1000-1999	AP18
  Revenues & Subs	Event Type
  4000-6999	AP10
  Objects & Subs	Event Type
  7000-9999	Event Type will default automatically

• What if my vendor invoice amount is less or greater than my total PO amount?
  (For PO’s that are for Services)

  You will be required to enter both a valid Condition Code (see pick list for available options) and Reason in order to successfully validate the document.

• How do I find an invoice in OnBase?

  Log in to OnBase. Click the down arrow next to Document Retrieval and select Custom Queries. Scroll through the queries and select “A360 Where is My Invoice.

• How do I run my AFF Report?

  Your PeopleSoft AFF Report is now called your Expense Vs Budget Report. View Instructions for Running this Report

• Where is my detailed AFF report for January - May 2016?

  This is in PeopleSoft and accessible as it was in the past.

• How do I process a refund or credit?

  Follow the instructions for create a GAX document and show the Line Amount as a negative number.

• If your GAX or PRC is over $2500. It automatically goes to a Fiscal Services approval queue.

• How can I tell what the status of my document is?

  IF you open your document, in the bottom right corner click Workflow > Track Work in Progress and you can see where it is and what actions have been taken.